View source for Spaces-Scheduling

'''Spaces - Housekeeping Scheduling''' 

A housekeeping schedule (or "schedule") contains all of the necessary information to clean a space within a campus. The schedule will include information on which spaces to clean, which tasks should be done, and how long each task is expected to take. In addition, you may reserve time for non cleaning tasks that will also be counted as productive employee time so that all time is tracked and understood for each employee

== Scheduling a Housekeeping Task for a Space ==
{| class="wikitable"

|- style="vertical-align:top;"
|<big>'''<font size="5">1</font>'''</big>
|Create new housekeeping Schedule for a space: 
# Click the large '''Spaces''' icon to open the '''Spaces''' window. [[File:MenuSpace.png|80px]]
[[File:Spaces-1.png|1000px]]

|- style="vertical-align:top;"
|<big>'''<font size="5">2</font>'''</big>
|The Spaces home window will appear.
[[File:Spaces-Home-NavigateScheduler.png|1000x1000px]]


|- style="vertical-align:top;"
|<big>'''<font size="5">3</font>'''</big>
|Click the '''Navigate to Scheduler''' button on the upper right. 

[[File:Schedule.png|60px]] 

or select '''Scheduling''' from the Dropdown.
  
[[File:Spaces-Dropdown.png|80pcx]]

|- style="vertical-align:top;"
|<big>'''<font size="5">4</font>'''</big>
|The Scheduler window will open.
[[File:Spaces-ScheduleHousekeeping1.png|1000x1000px]]
Choose a '''Campus''' if required - If you only have access to one Campus, this will not be required.

|- style="vertical-align:top;"
|<big>'''<font size="5">5</font>'''</big>
|Enter all fields in the General Information section.
Fields with a red outline are required to be entered before you may save the record. 
Fields without a red outline are not required but may be helpful.

# '''Description''' - The title of the schedule. Must be unique for this campus.
# '''Job Title''' - The job title of the person who will normally perform this schedule. Informational only. Does not prevent anyone from performing this schedule.
# '''Shift''' - The time of day that this schedule is normally done. Informational only. Does not prevent the schedule from being done at other times.
# '''Precautions''' - Important safety information to be used when performing this schedule.
# '''Header''' - Information which will appear at the top of this schedule when printed.
# '''Footer''' - Information which will appear at the bottom of this schedule when printed.


|- style="vertical-align:top;"
|<big>'''<font size="5">6</font>'''</big>
|Click '''Save''' when done. [[file:Save.png|60px]]


|}


== '''Adding Tasks to the Schedule''' ==
=== '''Setting up Initial Tasks''' ===
The initial set up of tasks is done in the Administration area of the system

For more information please see Setting up Housekeeping tasks

{| class="wikitable"
|- style="vertical-align:top;"
|<big>'''<font size="5">1</font>'''</big>
|The Spaces and Tasks window will open.  
Clicking the '''Filter''' button will allow alternate spaces to be selected.

[[File:Space-scheduletasks3-Filter1.png|1000x1000px]]

|- style="vertical-align:top;"
|<big>'''<font size="5">2</font>'''</big>
|The Filter Window slides out. Enter Filter criteria to limit results. Press '''Apply''' when done.
[[File:Space-scheduletasks3-Filter3.png|1000x1000px]]

|}



=== Finding Tasks ===

{| class="wikitable"
|- style="vertical-align:top;"
|<big>'''<font size="5">1</font>'''</big>
|To find the tasks you are looking for, use the list on the left side of the screen
Each task is displayed as:

# The top bar shows the space that this task is for
# The '''Name''' of the task is displayed
# The '''Days''' value is the number of days that the task should be done to be fully complete
# The '''D:''' value is the number of minutes per day that the task will take
# The '''W:''' value is the number of minutes per week that the task will take

[[File:Space-scheduletasks3-item.png|400x400px]] 

|- style="vertical-align:top;"
|<big>'''<font size="5">2</font>'''</big>
|Drag and Drop the task into the scheduler.
[[File:Spaces-ScheduleHousekeeping2SpacesandTasks1.png|1000px]]




|- style="vertical-align:top;"
|<big>'''<font size="5">3</font>'''</big>
|The new task will appear in the '''Description''' column.
Click on the check-boxes for the days to be scheduled.

[[File:Spaces-ScheduleHousekeeping2SpacesandTasks2.png|1000px]]

|- style="vertical-align:top;"
|<big>'''<font size="5">4</font>'''</big>
 
|Click on the '''Edit''' button. The Edit window will open.
Equipment listed is available for the task assigned.
[[File:Space-scheduletasks3-Filter3Edit Equipment1.png|1000px]]

|- style="vertical-align:top;"
|<big>'''<font size="5">5</font>'''</big>
 
|Error messages will advise you if something is wrong. If there are not any error messages the save is a success.
Scheduled items appear in light green as shown.

[[File:Spaces-Schedule-Final5.png|1000px]]



|}