Difference between revisions of "Spaces-Navigate to Scheduler"

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(Created page with "'''Spaces - Navigate to Scheduler''' - == Spaces - Navigate to Scheduler == {| class="wikitable" |- style="vertical-align:top;" |<big>'''<font size="5">1</font>'''</big> |...")
 
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'''Spaces - Navigate to Scheduler''' -
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'''Spaces - Housekeeping Scheduler'''  
  
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A housekeeping schedule (or "schedule") contains all of the necessary information to clean a space within a campus. The schedule will include information on which spaces to clean, which tasks should be done, and how long each task is expected to take. In addition, you may reserve time for non cleaning tasks that will also be counted as productive employee time so that all time is tracked and understood for each employee
  
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== Spaces - Navigate to Scheduler ==
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== Spaces - Creating a Housekeeping Schedule ==
 
{| class="wikitable"
 
{| class="wikitable"
  
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|<big>'''<font size="5">2</font>'''</big>
 
|<big>'''<font size="5">2</font>'''</big>
 
|The Spaces home window will appear.
 
|The Spaces home window will appear.
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[[File:Spaces-Home.png|1000px]]
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[[File:Spaces-Home-NavigateScheduler.png|1000x1000px]]
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Select a campus if you have that option.
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|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
|<big>'''<font size="5">3</font>'''</big>
 
|<big>'''<font size="5">3</font>'''</big>
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|Select '''Scheduling'' from the Dropdown. [[File:Schedule.png|60px]]
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|Click the '''Navigate to Scheduler''' button on the upper right.  
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The Scheduler window will open.
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[[File:Schedule.png|60px]]  
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or select '''Scheduling''' from the Dropdown.
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[[File:Spaces-Dropdown.png|80pcx]]
  
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
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|<big>'''<font size="5">2</font>'''</big>
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|<big>'''<font size="5">4</font>'''</big>
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|See sections for
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|The Scheduler window will open.
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# Space Info
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[[File:Spaces-ScheduleHousekeeping1.png|1000x1000px]]
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# Space Attributes
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Choose a '''Campus''' if required - If you only have access to one Campus, this will not be required.
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# Comments
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# Contents
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|- style="vertical-align:top;"
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|<big>'''<font size="5">5</font>'''</big>
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|Enter all fields in the General Information section.
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Fields with a red outline are required to be entered before you may save the record.
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Fields without a red outline are not required but may be helpful.
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# '''Description''' - The title of the schedule. Must be unique for this campus.
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# '''Job Title''' - The job title of the person who will normally perform this schedule. Informational only. Does not prevent anyone from performing this schedule.
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# '''Shift''' - The time of day that this schedule is normally done. Informational only. Does not prevent the schedule from being done at other times.
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# '''Precautions''' - Important safety information to be used when performing this schedule.
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# '''Header''' - Information which will appear at the top of this schedule when printed.
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# '''Footer''' - Information which will appear at the bottom of this schedule when printed.
  
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[[File:XXX.png|1000x1000px]]
 
  
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
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|<big>'''<font size="5">3</font>'''</big>
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|<big>'''<font size="5">6</font>'''</big>
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|See the the 7 action buttons in the Space window
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|Click '''Save''' when done. [[file:Save.png|60px]]
  
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[[Image:Save.png]] The '''Save''' icon.
 
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[[Image:MassUpdate.png]] The Update Child Spaces icon
 
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[[Image:Schedule.png]]
 
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[[Image:Schedule.png]]
 
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[[Image:Schedule.png]]
 
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[[Image:Delete.png]] The Delete Button
 
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[[Image:PrintButton.png]] The Print Button
 
  
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|}
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== Adding Tasks to the Schedule ==
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{| class="wikitable"
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|- st[[File:Spaces-Home-NavigateScheduler.png|1000x1000px]]yle="vertical-align:top;"
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|<big>'''<font size="5">3</font>'''</big>
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|The Spaces and Tasks Window will open.
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[[File:Space-ScheduleTasks2.png|1000px]]
  
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
|<big>'''<font size="5">4</font>'''</big>
 
|<big>'''<font size="5">4</font>'''</big>
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|Click into the '''Edit''' icon to open the XXX window to XXX.
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|=== Setting up initial tasks ===
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The '''SubTitle''' icon on the upper right opens the Log In XXX window.
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The initial set up of tasks is done in the Administration area of the system
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For more information please see Setting up Housekeeping tasks
  
 
[[File:xxx.png|1000x1000px]]
 
[[File:xxx.png|1000x1000px]]
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|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
|<big>'''<font size="5">5</font>'''</big>
 
|<big>'''<font size="5">5</font>'''</big>
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|In the XXX window:
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|=== Finding Tasks ===
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# Click the '''XXX''' dropdown to select .
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To find the tasks you are looking for, use the list on the left side of the screen
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# Select a XXX from the '''XXX''' dropdown after
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Each task is displayed as:
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# Click on the space in the '''XXX''' column to make the dropdown arrow appear.  Select a '''XXX''' lfor that area from the dropdown list.
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# The top bar shows the space that this task is for
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# The '''Name''' of the task is displayed
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# The '''Days''' value is the number of days that the task should be done to be fully complete
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# The '''D:''' value is the number of minutes per day that the task will take
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# The '''W:''' value is the number of minutes per week that the task will take
  
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[[File:Space-scheduletasks3-item.png|400x400px]]
  
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[[File:xxx.png|1000x1000px]]
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Drag and Drop the task into the scheduler and then click on the days to be scheduled.
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|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
|<big>'''<font size="5">6</font>'''</big>
 
|<big>'''<font size="5">6</font>'''</big>
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|Check that the '''XXX''', the '''Device''' (Example: XXX) and the '''XXX''' are correct.
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|Click the '''Save''' button [[File:Save.png|60px]] to complete the new request.  
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[[File:xxx.png|1000x1000px]]
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−
 
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Click the '''Save''' button [[File:Save.png|60px]] to complete the new request.  
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Revision as of 07:53, 16 May 2016

Spaces - Housekeeping Scheduler

A housekeeping schedule (or "schedule") contains all of the necessary information to clean a space within a campus. The schedule will include information on which spaces to clean, which tasks should be done, and how long each task is expected to take. In addition, you may reserve time for non cleaning tasks that will also be counted as productive employee time so that all time is tracked and understood for each employee

Spaces - Creating a Housekeeping Schedule

1 Create New Spaces:
  1. Click the large Spaces icon to open the Spaces window. MenuSpace.png

Spaces-1.png

2 The Spaces home window will appear.

Spaces-Home-NavigateScheduler.png


3 Click the Navigate to Scheduler button on the upper right.

Schedule.png

or select Scheduling from the Dropdown.

80pcx

4 The Scheduler window will open.

Spaces-ScheduleHousekeeping1.png Choose a Campus if required - If you only have access to one Campus, this will not be required.

5 Enter all fields in the General Information section.

Fields with a red outline are required to be entered before you may save the record. Fields without a red outline are not required but may be helpful.

  1. Description - The title of the schedule. Must be unique for this campus.
  2. Job Title - The job title of the person who will normally perform this schedule. Informational only. Does not prevent anyone from performing this schedule.
  3. Shift - The time of day that this schedule is normally done. Informational only. Does not prevent the schedule from being done at other times.
  4. Precautions - Important safety information to be used when performing this schedule.
  5. Header - Information which will appear at the top of this schedule when printed.
  6. Footer - Information which will appear at the bottom of this schedule when printed.


6 Click Save when done. Save.png



Adding Tasks to the Schedule

3 The Spaces and Tasks Window will open.

Space-ScheduleTasks2.png

4 === Setting up initial tasks ===

The initial set up of tasks is done in the Administration area of the system For more information please see Setting up Housekeeping tasks

1000x1000px



5 === Finding Tasks ===

To find the tasks you are looking for, use the list on the left side of the screen Each task is displayed as:

  1. The top bar shows the space that this task is for
  2. The Name of the task is displayed
  3. The Days value is the number of days that the task should be done to be fully complete
  4. The D: value is the number of minutes per day that the task will take
  5. The W: value is the number of minutes per week that the task will take

Space-scheduletasks3-item.png

Drag and Drop the task into the scheduler and then click on the days to be scheduled.


6 Click the Save button Save.png to complete the new request.


7 Error messages will advise you if something is wrong. If there are not any error messages the save is a success.



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