Difference between revisions of "Space Functional Area"

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===Description===
 
===Description===
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This functional area contains all of the information and actions necessary to organize and understand the physical space of your facility and to schedule cleaning for that space.  From this area, you may create new spaces, move them into their appropriate hierarchy, and create cleaning schedules to track tasks which need to be done per Aramark's client contract.
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This functional area contains all of the information and actions necessary to organize and understand the physical space of your facility and to schedule cleaning for that space.  From this area, you may create new spaces, move them into their appropriate hierarchy, and create cleaning schedules to track tasks which need to be done per the client contract.
  
 
===Videos===
 
===Videos===
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===Screen===
 
===Screen===
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[[File:SpaceFunctionalArea.png|The Space Functional Area]]
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[[File:Home-Spaces.png|1000x1000px]]
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[[File:SpaceFunctionalArea.png|1000x1000px]]
  
 
===Metrics===
 
===Metrics===
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|'''Beds''' - The number of hospital beds in this space or all contained spaces
 
|'''Beds''' - The number of hospital beds in this space or all contained spaces
 
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|-
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|'''Cleanable Sq. Ft.''' - the sum of all space that Aramark cleans
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|'''Cleanable Sq. Ft.''' - the sum of all space that needs to get cleaned
 
|'''FM WR''' - The number of work orders for FM in this space or all contained spaces
 
|'''FM WR''' - The number of work orders for FM in this space or all contained spaces
 
|-
 
|-
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|[[File:Room.png]]
 
|[[File:Room.png]]
 
|Room
 
|Room
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|}
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==Step-by-Step Help==
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===Actions===
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{| class="wikitable" border="1"
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|-
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!width="200px"|Help Page
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!width="55px"|Button
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!width="1000px"|Description
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|- style="vertical-align:top;"
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|[[Add New Spaces|Editing Spaces]]
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|[[Image:Edit.png]][[Image:Spaces-DropdownCreate.png]]
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|To add new spaces, from the '''Spaces''' home window, click the blue '''Edit''' icon or click the '''Spaces''' button and select '''Create''' from the dropdown.
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|-style="vertical-align:top;"
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|[[Spaces-Navigate to Scheduler]]
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|[[Image:Schedule.png]][[Image:Spaces-SchedulingButton.png]]
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|To add or edit a housekeeping schedule, from the '''Spaces''' home window, click the blue '''Navigate to Scheduler''' button.
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or click the '''Spaces''' button and select '''Scheduling''' from the dropdown.
 
|}
 
|}
  
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{| class="wikitable" border="1"
 
{| class="wikitable" border="1"
 
|-
 
|-
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|[[File:edit.png]]
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!width="200px"|Help Page
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!width="55px"|Button
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!width="1000px"|Description
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|- style="vertical-align:top;"
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|[[Edit Spaces#Edit Spaces|Edit Spaces]]
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| [[File:EditButton.png|40x40px]]  
 
|'''Edit''' - Brings up the full details of the space, showing the full hierarchy and allows you to edit any and all fields of the space
 
|'''Edit''' - Brings up the full details of the space, showing the full hierarchy and allows you to edit any and all fields of the space
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|-
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|[[File:preview.png]]
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|- style="vertical-align:top;"
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|[[View Space Schedules#Spaces-View Schedules|Spaces-View Schedules]]
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|[[File:ViewWRHistoryButton.png|40x40px]]
 
|'''View Schedules''' - Show the schedules that this space is assigned to
 
|'''View Schedules''' - Show the schedules that this space is assigned to
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|-
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|[[File:Verify.png]]
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|- style="vertical-align:top;"
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|'''Verify Now''' - Verify the space, indicating that you have visually verified that the space has not changed either in size, contents, or hierarchy
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|[[Spaces-Verify Now#Spaces-Verify Now|Spaces-Verify Now]]
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|[[File:CleaningTypeButton.png|40x40px]]  
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|'''Verify Now''' - Verify the space, indicating that you have visually verified that the space has not changed either in size, contents, or hierarchy.
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|-style="vertical-align:top;"
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|[[Spaces-Print Preview#Print Preview|Spaces-Print Preview]]
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|[[File:CloneButton.png|40px]]
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|The '''Print Preview''' button opens the space report.
 
|}
 
|}
  
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|[[File:schedule.png]]
 
|[[File:schedule.png]]
 
|'''Navigate to Scheduler''' - Create or change schedules associated with cleaning a space
 
|'''Navigate to Scheduler''' - Create or change schedules associated with cleaning a space
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|}
 
|}
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'''Add Space Control Buttons''' - See the 7 blue action buttons on the upper right of the add space window:
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[[Image:Save.png]] '''Save''' - To save your changes or sometimes to save your changes and move to the next screen.
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[[Image:MassUpdate.png]] '''Update Child Spaces''' - To update child spaces.
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[[Image:CloneSpaceButton.png]] '''Clone Spaces''' - Clone a space into another space or clone a room into multiples.
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[[Image:OrganizeSpaceButton.png]] '''Organize Space''' - When activated allows rooms to be reorganized using drag and drop.
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[[Image:AddNewChildButton.png]] '''Add New Child''' - used to add sub-spaces within a space (add Floors to Buildings, Areas to Floors etc.).
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[[Image:Delete.png]] '''Delete''' - To delete a selected space.
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[[Image:PrintButton.png]] '''Print''' - To open the print preview window.
  
 
===Related Areas===
 
===Related Areas===
 
*[[Schedule Functional Area|Schedules]]
 
*[[Schedule Functional Area|Schedules]]
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* List of available [[List of Functional Area Reports#List of Functional Area Reports|Spaces]] Reports
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The icons indicate the current status:
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{| class="wikitable" border="1"
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|-
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|[[File:Building.png]]
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|Building
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|}

Latest revision as of 07:16, 19 May 2016

Description

This functional area contains all of the information and actions necessary to organize and understand the physical space of your facility and to schedule cleaning for that space. From this area, you may create new spaces, move them into their appropriate hierarchy, and create cleaning schedules to track tasks which need to be done per the client contract.

Videos

Adding New Spaces to Space Inventory

Screen

Home-Spaces.png

SpaceFunctionalArea.png

Metrics

Work Request Space Assignment - the number of work orders currently open per building

Percent Verified Spaces - the percentage of spaces which have been verified in the last year

List Display

The first display you see will show you the buildings for each campus that you have access to. You may then click on the name of the space to be taken to the next level of the hierarchy. For example, clicking on a building will show the list of floors in that building. The list shows the following fields:

Space Name
Gross Sq. Ft. - the sum of all space in the space and contained spaces Beds - The number of hospital beds in this space or all contained spaces
Cleanable Sq. Ft. - the sum of all space that needs to get cleaned FM WR - The number of work orders for FM in this space or all contained spaces
Last Verify Date - The last time the space was manually verified for correctness EVS WR - The number of work orders for EVS in this space or all contained spaces

The icons indicate what type of space you are looking at:

Building.png Building Floor.png Floor
Area.png Area Room.png Room


Step-by-Step Help

Actions

Help Page Button Description
Editing Spaces Edit.pngSpaces-DropdownCreate.png To add new spaces, from the Spaces home window, click the blue Edit icon or click the Spaces button and select Create from the dropdown.
Spaces-Navigate to Scheduler Schedule.pngSpaces-SchedulingButton.png To add or edit a housekeeping schedule, from the Spaces home window, click the blue Navigate to Scheduler button.

or click the Spaces button and select Scheduling from the dropdown.

Quick Actions

The quick actions available are:

Help Page Button Description
Edit Spaces EditButton.png Edit - Brings up the full details of the space, showing the full hierarchy and allows you to edit any and all fields of the space
Spaces-View Schedules ViewWRHistoryButton.png View Schedules - Show the schedules that this space is assigned to
Spaces-Verify Now CleaningTypeButton.png Verify Now - Verify the space, indicating that you have visually verified that the space has not changed either in size, contents, or hierarchy.
Spaces-Print Preview CloneButton.png The Print Preview button opens the space report.

Filtering

Finding spaces can be done in a handful of ways. First, there are 4 quick searches provided as shown. These include:

Quick Searches Not Cleaned

InComplete Work Requests - Shows any spaces that have open work requests
Not Verified - shows all spaces that have not been verified in the last year
Not Scheduled - all spaces that are not currently on a schedule

Filters Campus - if you have access to multiple campuses, allows you to specify the Campus you want to search

Space Group - Specifies the Space Group to show
Space Type - Specifies the Space Types to show
Space Content - limits the results to spaces which contain the specified content item
Status - limit the results to either Active or Inactive. Using "Either" will not limit the list

Other Actions

EditLarge.png Edit - Edit the space information
Schedule.png Navigate to Scheduler - Create or change schedules associated with cleaning a space

Add Space Control Buttons - See the 7 blue action buttons on the upper right of the add space window:

Save.png Save - To save your changes or sometimes to save your changes and move to the next screen.

MassUpdate.png Update Child Spaces - To update child spaces.

CloneSpaceButton.png Clone Spaces - Clone a space into another space or clone a room into multiples.

OrganizeSpaceButton.png Organize Space - When activated allows rooms to be reorganized using drag and drop.

AddNewChildButton.png Add New Child - used to add sub-spaces within a space (add Floors to Buildings, Areas to Floors etc.).

Delete.png Delete - To delete a selected space.

PrintButton.png Print - To open the print preview window.

Related Areas

The icons indicate the current status:

Building.png Building
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