Space Functional Area

Description

This functional area contains all of the information and actions necessary to organize and understand the physical space of your facility and to schedule cleaning for that space. From this area, you may create new spaces, move them into their appropriate hierarchy, and create cleaning schedules to track tasks which need to be done per the client contract.

Videos

Adding New Spaces to Space Inventory

Screen

Metrics

Work Request Space Assignment - the number of work orders currently open per building

Percent Verified Spaces - the percentage of spaces which have been verified in the last year

List Display

The first display you see will show you the buildings for each campus that you have access to. You may then click on the name of the space to be taken to the next level of the hierarchy. For example, clicking on a building will show the list of floors in that building. The list shows the following fields:

Space Name
Gross Sq. Ft. - the sum of all space in the space and contained spaces	Beds - The number of hospital beds in this space or all contained spaces
Cleanable Sq. Ft. - the sum of all space that needs to get cleaned	FM WR - The number of work orders for FM in this space or all contained spaces
Last Verify Date - The last time the space was manually verified for correctness	EVS WR - The number of work orders for EVS in this space or all contained spaces

The icons indicate what type of space you are looking at:

	Building		Floor
	Area		Room

Step-by-Step Help

Actions

Help Page	Button	Description
Editing Spaces		To add new spaces, from the Spaces home window, click the blue Edit icon or click the Spaces button and select Create from the dropdown.
Spaces-Navigate to Scheduler		To add or edit a housekeeping schedule, from the Spaces home window, click the blue Navigate to Scheduler button. or click the Spaces button and select Scheduling from the dropdown.

Quick Actions

The quick actions available are:

Help Page	Button	Description
Edit Spaces		Edit - Brings up the full details of the space, showing the full hierarchy and allows you to edit any and all fields of the space
Spaces-View Schedules		View Schedules - Show the schedules that this space is assigned to
Spaces-Verify Now		Verify Now - Verify the space, indicating that you have visually verified that the space has not changed either in size, contents, or hierarchy.
Spaces-Print Preview		The Print Preview button opens the space report.

Filtering

Finding spaces can be done in a handful of ways. First, there are 4 quick searches provided as shown. These include:

	Not Cleaned InComplete Work Requests - Shows any spaces that have open work requests Not Verified - shows all spaces that have not been verified in the last year Not Scheduled - all spaces that are not currently on a schedule
	Campus - if you have access to multiple campuses, allows you to specify the Campus you want to search Space Group - Specifies the Space Group to show Space Type - Specifies the Space Types to show Space Content - limits the results to spaces which contain the specified content item Status - limit the results to either Active or Inactive. Using "Either" will not limit the list

Other Actions

	Edit - Edit the space information
	Navigate to Scheduler - Create or change schedules associated with cleaning a space

Add Space Control Buttons - See the 7 blue action buttons on the upper right of the add space window:

Save - To save your changes or sometimes to save your changes and move to the next screen.

Update Child Spaces - To update child spaces.

Clone Spaces - Clone a space into another space or clone a room into multiples.

Organize Space - When activated allows rooms to be reorganized using drag and drop.

Add New Child - used to add sub-spaces within a space (add Floors to Buildings, Areas to Floors etc.).

Delete - To delete a selected space.

Print - To open the print preview window.

Related Areas

• Schedules
• List of available Spaces Reports

The icons indicate the current status:

Building